Overview
We are looking for an Administrative Coordinator (Board of Directors) to provide administrative support to the Director, Board of Directors Governance and Enterprise Strategic Initiatives.
In this role, you'll perform a wide range of administrative duties to support the efficient operation of the Office of the Board of Directors (BOD). This role requires you to perform a high level of discretion and tact in handling confidential and sensitive information.
How you'll make a difference: You'll support WorkSafeBC's corporate governance so we can best serve B.C.'s workers and employers
Where you'll work
At WorkSafeBC, we offer a hybrid work model that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.
In this role, you'll work primarily on-site at our Richmond office and occasionally from your B.C. home.
What you'll do
- Assist the Office of the Board of Directors in overseeing WorkSafeBC's day-to-day operation and fulfilling its strategic direction
- Organize tasks for the Director by keeping track of deadlines and following-up on items with management team
- Review and prepare general reports and meeting packages
- Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
- Manage appointments, meetings, team events, meeting room bookings, PowerPoint presentations, speaking notes, agendas, and catering
- Coordinate travel arrangements, prepare payment requests, and assist in tracking expenses for the team
- Draft and proofread emails and correspondence
- Build and maintain cooperative working relationships with a variety of individuals
Is this a good fit for you?
We're looking for someone who can:
- Organize and coordinate agendas for meetings and events
- Synthesize information to summarize main points
- Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
- Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
- Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
- Use discretion, handle confidential and sensitive information, and resolve conflicts
- Identify opportunities to improve systems and processes; recommend solutions and refer issues as appropriate
- Problem-solve proficiently, demonstrating initiative and resourcefulness
Your background and experience
- Completion of Grade 12 and some post-secondary education is an asset
- A minimum of 3 years of related work experience in an administrative role supporting senior management and/or Director level operations
- Strong working knowledge of Microsoft Office products including Word, Excel, and Teams
We'll consider an equivalent combination of education and experience.
Important to know
Before we can finalize any offer of employment, you must:
- Consent to a criminal record check
- Confirm you're legally entitled to work in Canada
WorkSafeBC's COVID-19 Employee Mandatory Vaccine Policy (the "Policy") is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.
Who we are
At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We're honoured to serve the 2.49 million workers and 263,000 registered employers in our province.
What's it like to work at WorkSafeBC?
It's challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.
Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.
Learn more: Discover who we are.
Our benefits
As a member of our team, you'll have access to services and benefits that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:
- Defined benefit pension plan that provides you with a lifetime monthly pension when you retire
- 4 weeks of vacation in your first year, with regular increases based on years of service
- Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account
- Optional leave arrangements
- Development opportunities (tuition reimbursement, leadership development, and more)
Learn more: Find out what we offer.
Salary: $62,019 - $75,353/annually
Want to apply?
- Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
- Please note that we will be starting assessments prior to the closing date.
We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.