Job Description

The First Nations Health Authority is a diverse and transformational health organization of professional, innovative and dedicated team members and leaders.

The first of its kind in Canada, FNHA works as a health-and-wellness partner with BC First Nations to support self-determination and decision-making to improve health outcomes.

JOIN OUR HISTORIC JOURNEY

At FNHA, you'll have the opportunity to contribute to BC's history. With a unique governing structure and mandate, our fluid work environment means you can play an active role in real change.
Our talented teams value respect and foster lateral kindness in their working relationships. Our holistic approach to wellness, based on First Nations teachings, is incorporated into all aspects of work culture. Where else will you get to create a personal wellness plan as part of your performance goals?

Position Summary

The Procurement Specialist partners with internal and external clients to determine the procurement method. This position coordinates the vendor selection process; maintains a pre-qualified list of vendors by goods and services category; interfaces and negotiates with suppliers for price, delivery; prepares legal binding documents and oversees full life cycle for the agreement; solicits and analyzes quotations; performs periodic audits of transactions to ensure compliance; prepares management and compliance reports. The role uses independent judgment in resolution of routine and non-routine responsibilities to ensure high quality client services support.

Responsibilities

• Determines the procurement method as per the FNHA Procurement & Contracting Policies and coordinates the selection process.
• Maintains a Pre-Qualified list of vendors by goods and services category to ensure efficient, clear and transparent procurement processes.
• Contacts suppliers for information such as price, delivery dates, quality, suitability, and taxes; selects suppliers, negotiates prices and delivery dates and places orders for a variety of equipment, supplies and services either by telephone, in person or electronically utilizing the computerized purchasing system, the Internet or other computerized software; and maintains related catalogues, files and records.
• Prepares specifications, conditions and legal binding documents for the formal tendering of equipment, supplies and services utilizing word-processing and spreadsheet software and knowledge of the BC Bid process. Understands the risk and legalities regarding contracts
• Solicits and analyzes quotations from vendors in terms of price, quality and conformity to specifications and negotiates resultant supplies and services contracts and/or places purchase orders via FNHA's financial system (PeopleSoft) or via a FNHA procurement card and ensures completion.
• Oversees full life cycle for the Agreement. This includes planning, implementing, monitoring, control and documentation of the procurement initiative: development and delivery of analytical reports such as progress, issues, and escalation, schedules, charters and presentations to management teams.
• Performs periodic audits of transactions to ensure compliance with FNHA policies and procedures
• Provides input into the development of policies and procedures, documentation and training programs by evaluating procedures, identifying opportunities for improved efficiencies, and recommending changes for approval; implements revised policies and procedures and documentation as approved.
• Supports in conducting cost benefit analysis for alternative systems and products.
• Researches and maintains current commodity knowledge for: sources of supply locally, domestically and internationally; economic trends; environmental issues; laws; currency exchanges; technology and areas of standardization and industry development.
• Participates in department meetings and various committees, including arranging meetings, circulating notices and agendas, recording notes and/or minutes of meetings and distributing as required.
• Develops and maintain strong work relationships with First Nation Communities including the provision of timely and accurate responses and communications
• Provide progress reports to Managers, Directors and Portfolio Leads, contractors, and First Nation communities, to ensure that deadlines and terms of contracts are being met
• Performs other related duties as assigned




Qualifications




Education & Experience




The requirements for this position would typically be acquired through a degree, plus 4 to 6 years of progressively responsible experience in procurement, materials management and contract administration or an equivalent combination of education and experience. Achievement of a Supply Chain Management Professional designation would be a definite asset.




Knowledge, Skills & Attributes




Knowledge

• Excellent planning, interpersonal skills and collaboration skills with the ability to interact with staff at all levels.
• Excellent communication skills - oral, written, proof reading.
• Ability to be flexible and adaptable.
• Demonstrated ability to multi-task, set priorities effectively and problem solve, including early identification of issues/problems that may arise.
• Advanced knowledge of PeopleSoft, MS office - Word, PowerPoint, Outlook, Excel.
• Strong attention to detail and accuracy with a commitment to high quality work




Competencies
• Ability to analyze information and data to develop correspondence, presentations and other material
• Ability to arrange meetings, engagement sessions, conferences, etc. including all aspects of logistics, document and materials, etc.
• Ability to work independently, proactively and with a 'hands on' approach to meet deadlines and accomplish assigned tasks and projects with minimal supervision
• Ability to work collaboratively and cooperatively within a team
• Ability to adapt to changing priorities and activities in a fast-paced environment
• Ability to learn quickly and share learnings
• Ability to manage sensitive and confidential information and matters in a trusted and responsible manner
• Ability to develop and maintain effective interpersonal relationships and work in a team and collaborative environment within the office and potentially with all partners and communities
• Ability to communicate effectively, both orally and in writing, including proofreading skills
• Ability to efficiently and effectively utilize Microsoft Office Suite including Word, Outlook, PowerPoint and Excel
• Thoroughness with strong attention to detail and accuracy and a commitment to high quality work
• Demonstrated record of sharing knowledge and skills with others
• Physical ability to perform the duties of the position




Closing Statement




Diversity




The First Nations Health Authority is committed to respecting diversity within our workforce; preference will be given to individuals with Indigenous ancestry (First Nations, Inuit, Métis).




What You Can Expect From Us




Joining our family means joining an organization that supports personal growth, in-house training, a paid volunteer day and a unique full-day orientation program.




Leading with culture, all FNHA employees complete San'yas Indigenous Cultural Safety Training. We support our family to be leaders in wellness and all staff members develop a yearly wellness plan as part of their performance partnership and goal-setting.




Closing




Please note that only those applicants shortlisted will be contacted. If you do not hear from us about this position, please accept our sincere appreciation for your interest in FNHA!




For more information about us, please visit: www.fnha.ca/about/work-with-us