Job Description

Overview

Are you an administrative support professional with great multitasking skills who can easily manage a high-volume workload? Are you detail-oriented with a passion for customer service? We're looking for an assistant to support our Medical Services Department. In this role, you will provide assistance to our medical staff with a variety of services from planning and attending conferences to scheduling appointments and preparing training materials.

This is a temporary assignment of approximately 18 months.

Please note, this position will follow our hybrid model and offer the successful candidate opportunities to work remotely and onsite based on the operational needs of the position. This may require coming onsite once a month with the potential to come more frequently should operational needs require it.

What you'll do

As a medical services assistant you will:

• Provide administrative support to the managers of Medical Services including travel arrangements
• Help plan, execute and attend conferences and clinical days
• Prepare a monthly series of spreadsheets using spreadsheet software; maintain other data management reports
• Interact and liaise with a variety of individuals including department staff and managers
• Schedule appointments, meetings, and training
• Prepare purchase requisitions and maintain departmental inventory

Is this a good fit for you?

We're looking for someone who can:

• Communicate in a professional and courteous manner
• Multitask and prioritize work while managing a high-volume workload with frequent interruptions
• Plan and execute tasks and events
• Develop and organize multiple schedules while maintaining an organized desk
• Apply your knowledge of MS Office Suite products including MS Word, Excel, and PowerPoint
• Travel and stay overnight if required

Your experience and educational background:

• Completion of Grade 12 (some post-secondary education is preferred)
• Proficient in word processing software (i.e. spreadsheets, project software, etc.)
• Must be able to type a minimum of 45 words per minute
• Valid BC Driver's license

If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) at the time you submit your application.

Who are we?

At WorkSafeBC, we're dedicated to promoting safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries and diseases occur, we provide compensation, and support injured workers in their recovery, rehabilitation, and safe return to work. We also work diligently to sustain our workers compensation system for today and future generations. We're honoured to serve the 2.4 million workers and 245,000 registered employers in our province.

WorkSafeBC requires all employees to be fully vaccinated against COVID-19. In implementing the policy, WorkSafeBC will consider its obligations to accommodate those staff who are unable to be vaccinated.

We recognize that our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences, and which reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self. We encourage all qualified applicants to apply.

What's it like to work at WorkSafeBC?

It's challenging, stimulating and hugely rewarding. Our positions offer tremendous diversity and excellent opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important and so are the people we do it for.

Our benefits

Being part of WorkSafeBC means being part of a strong, committed team. Along with a competitive starting salary of $25.53, plus 4% in lieu of vacation and 4% in lieu of benefits. As a member of our team, you'll have access to services and benefits that can help you get the most out of work - and life.

We've adopted a hybrid model offering opportunities to work remotely within BC and onsite based on the operational needs of the position.

Learn more about what we offer.

This position is restricted to those legally entitled to work in Canada.

Thank you, in advance, for applying.